6.7 Updating All Your Holdings

Holdings can be updated:

individually using the Search button

updated all at once using the "holdings update" in Administration section

by adding electronic subscriptions

The guidelines below show how to update all your holdings through a simple import function. See the "Electronic collections" instructions for further information on subscribing to a consortia collections.

Detailed instructions for Updating all your holdings

1	Click on the Administration button.

2	Click on Update Holdings link

3	In this page you can update some or all of your holdings in a single process.

4	Note - a good starting point if you already have holdings loaded is to first use the export your existing holdings link to download your current holdings in spreadsheet format.

5	You should now prepare your holdings for import into Inter-Search. Your holdings can be prepared in a spreadsheet. The minimum information is: Journal title ISSN Holdings You can prepare this information in a spreadsheet or in a TAB delimited text file.

6	Note the option to clear your existing holdings first - use this if you are planning to refresh your entire collection profile. Warning: your whole existing holdings will be cleared.

7	If your holdings are > 60000 characters in length, you should save the file as a text, TAB delimited file and use the BROWSE option to process the file. Otherwise you can paste your holdings directly from your spreadsheet to the text box. Click the Process button to proceed.

8	You will be presented with a processing confirmation page. Any exceptions, especially where a match by ISSN or title was not possible, will be presented. Review these exceptions. Generally you have the option to: a) match against another existing title b) add the journal/report as a new entry in Inter-Search